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Do you dread meetings because they feel like entering a fog with no map? You're not alone. Whether you're neurodivergent or simply overwhelmed by a packed schedule, walking into a meeting unprepared is a recipe for confusion, wasted time, and missed opportunities. The good news? A single page of focused meeting preparation can transform chaos into clarity.
Why Winging Meetings Never Works
When you show up without a plan, you're at the mercy of whoever speaks loudest or longest. The conversation drifts. Questions go unasked. Time vanishes. You leave with vague promises and no clear owner for the next step.
This isn't laziness. It's the natural result of assumptions and unclear expectations. Without structure, meetings become guessing games where everyone loses.
The Simple Prep Sheet Solution
The fix is remarkably simple: a one-page prep sheet you fill out before the meeting starts. This isn't bureaucracy. It's your compass. It keeps you anchored when the conversation wanders and gives you confidence when you need to speak up.
Think of it as building scaffolding before you paint. The five minutes you invest beforehand saves everyone twenty minutes of confusion during the meeting.
What to Include on Your Prep Sheet
Your prep sheet doesn't need to be complicated. Focus on four essential elements:
- Your goal: What do you need to achieve? Write it in one clear sentence.
- Key questions: What must you ask to move forward? List three to five specific questions.
- Time limits: How long can this meeting run? When do you absolutely need to leave?
- Proposed next step: What action do you want everyone to agree on before you finish?
Writing these down cuts through assumptions and gives you a reference point when things get murky.
How to Use Your Prep Sheet During the Meeting
At the start of the meeting, state your goal in plain words. This sets the tone and gives everyone a shared target. As the conversation unfolds, use your key questions as signposts. If the discussion drifts, gently redirect by asking one of your prepared questions.
Your prep sheet isn't a script. It's permission to be both patient and direct. You can listen fully because you know exactly what you need to cover before time runs out.
After the Meeting: Capture Next Steps
Before you leave, use your prep sheet to record the agreed next steps. Write down who is doing what and by when. This creates a clean handoff with no room for misunderstanding.
One simple sheet. Less confusion later, more progress now.
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