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If you've ever felt buried under sticky notes or lost track of important projects, you're not alone. Many people struggle to organise projects effectively when ideas scatter across notebooks, apps, and desk surfaces. The good news? There's a beautifully simple solution: a master project list that transforms chaos into calm control.
What Is a Master Project List?
A master project list—often called a Project Catalog—is your single, central home for every project you're responsible for. Think of it as a library where each project has its own dedicated shelf.
Here's what makes it powerful:
- Every project gets a clear title and owner
- Supporting notes and context live in one place
- Big goals sit alongside smaller tasks
- Nothing gets forgotten because everything has a home
The magic isn't just in storing everything—it's in what you do next.
How to Set Up Your Project Catalog
Creating your catalog takes less time than you think. Start with a simple digital tool (a spreadsheet, note-taking app, or project management platform) and list every project currently on your plate.
For each project, capture three essential details:
- A clear, descriptive title
- The person responsible for moving it forward
- Any key notes or context that matter
Don't worry about perfection. Your catalog will evolve as you use it. The goal is to get everything visible and out of your head.
The Weekly Promotion Habit
This is where your Project Catalog becomes genuinely life-changing. Once a week, scan your catalog and ask: 'Which projects deserve attention now?'
Pick the few highest-value items and promote them into this week's action. For each selected project, decide on one clear next step and add it to someone's calendar or action list.
This weekly habit keeps your attention flowing to what matters most. You stop chasing scattered priorities and start choosing deliberately. Important projects move from storage to spotlight on purpose, not by accident.
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